THIS POSITION HAS BEEN PLACED

Accounts Payable Specialist:

Accounts Payable:

• Manage and maintain all aspects of the Accounts Payable function.
• Manage and maintain vendor database to include new vendor setup, acquiring new vendor information and W-9 forms.
• Manage purchase orders and receiving of merchandise or service.
• Obtain and manage vendor invoice approval, invoice G/L account coding and invoice entry.
• Calculate vendor discounts or rebates.
• File vendor invoices and maintain paper and electronic files.
• Gather information needed to prepare various tax returns including sales tax, 1099′s and income tax returns.
• Prepare forms 1099′s and reports to IRS.
• Set invoices for payment at the correct due date.
• Print report of invoices to be paid, print checks and prepare check register.
• Analyze expense account variances.
• Reconcile A/P subsidiary ledger to G/L control account.
• Communicate with vendors and answer their queries.
• Investigate invoice status and verify payment.

Accounts Receivable:

• Back-up Accounts Receivable functions
• Add new customers and maintain customer database.
• Enter A/R invoices from partner’s shipments invoices.
• Reconcile invoices entered to partner’s invoice register.

General Accounting:

• Prepare and enter adjusting journal entries and accrual or deferrals.
• Analyze general ledger accounts, budget and operating variances under Accounting Manager’s supervision.
• Prepare analytical reports and other reports including downloading data from accounting/enterprise software (SAP-BO).

Requirements:

• Must have High School diploma or equivalent.
• Must have a minimum 5 years heavy, proven experience performing all aspects of the Accounts Payable function in a computerized environment.
• Must possess skills and knowledge to perform and manage entire Accounts Payable function. This includes Purchase Orders, Shipping Receivers and analysis and reconciliations
• Must be fast-paced self-starter with the ability to manage competing demands and work under little supervision.
• Must be flexible, willing and able to adapt to growing, demanding and changing job responsibilities.
• Must be highly detail oriented, extremely organized, possess strong analytical skills and ability to work under pressure to meet deadlines to include longer hours when needed.
• Must have excellent verbal and written communication skills and be creative in problem solving.
• Must be highly skillful, speedy and accurate data entry and computer user to include fast 10 key.
• Must be knowledgeable of and have experience using Microsoft (MS) Office’s Excel to include creating and formatting workbooks
• Must be a results oriented team player with strong work ethic and attitude.

Preferred Requirements:

• Possess a formal education in bookkeeping/accounting.
• Have 1 year work experience performing the accounts receivable function including order entry, billing and collecting.
• Have experience working in multi-national /multi-company operations including foreign currency translations.
• Have experience preparing reports in Excel from data downloaded from accounting/enterprise systems and performing SQL queries.
• Have heavy experience using and possessing a good working knowledge of MS Outlook, Word and/or general computer operation.
• Have experience dealing with multi-state sales tax issues and preparing sales tax returns.
• Have experience using SAP Business One.

Compensation:

$38,000 – 40,000

Apply at Deacon Recruiting | resumes@deaconrecruiting.com | 210.494.1000