Title: Receptionist | Office Services Coordinator

Job Description:

• Ensures knowledge of staff whereabouts and maintains accurate and complete sign-in/sign-out procedures for on-site staff and visitor.
• Prepares and processes outgoing mail, courier services, and FedEx
• As requested, coordinates meeting rooms and catering services.
• Researches, negotiates and secures accommodations for out-of-town visitors and guests.
• Keeps immediate supervisor well-informed of activities, results of efforts and problems identified/potential problems; recommends corrective actions to immediate supervisor.
• Maintains confidentiality of organization fiscal and personnel related information.
• Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor.
• Assists with clerical tasks to include typing, filing, proofreading, and maintenance of service logs and data entry.
• Orders office supplies as requested by departments and reconciles purchases with accounting codes.
• Assists with travel and/or hotel arrangements for Division Staff as requested.

Experience:

• A minimum of 3-5 years in an equivalent or similar working environment
• Must be able to effectively manage a multi-line phone system
• Customer Service experience is preferable
• Knowledge, Skills, and Abilities:
• Able to manage time and prioritize responsibilities effectively
• Able to work on multiple concurrent tasks with constant interruptions
• Able to monitor and manage office and/or break room inventory
• Ability to work cooperatively with a wide range of personalities
• Demonstrate a dynamic personality and positive attitude with co-workers and customers
• Excellent interpersonal, written, and oral communications
• Bilingual in Spanish preferred
• Knowledge of Microsoft Office software

Compensation: $30,000 plus benefits on first day! (including vision, dental, medical, life ins. and 401K options)

Apply at Deacon Recruiting | resumes@deaconrecruiting.com | 210.494.1000 | www.deaconrecruiting.com