Title:  Office Manager

Job Description:

Primary mission is to support all activities associated with the daily operation of the company.

• General administrative duties to include managing the front receptionist area, answering and routing incoming calls to the appropriate person, handle routine and special mailings and deliveries.
• Sort and distribute mail according to priority.
• Take inventory of office materials and supplies. Negotiate the purchase of office supplies in accordance with company purchasing policy and budgetary restrictions.
• Assist in maintaining cleanliness and organization of other areas of office as needed.
• Act as key vendor contact for hotels, copier/printer maintenance, shredding service, food/beverage service, and off-site meetings.
• Provide administrative and clerical support for the President and other executives as needed.
• Assists walk-in job applicants.
• Greets and assists walk-in clients and vendors.
• Turns away solicitors in a clear, but friendly way.
• Answer applicant or customer questions according to company policy or directs them to the appropriate staff member.
• Assists in preparing reports for the Board of Directors and Executives.
• Compiles reports and summaries of work; updates, checks and completes records; forms and documents.
• Logs and tracks proposals to contracts.
• Establish and maintain a high degree of professionalism and confidentiality when required.

Works on various other duties as needed and requested. 

Requirements:

• MS Office Proficiency required
• Strong Interpersonal Communication skills
• Balance multiple competing priorities while maintaining a high degree of professionalism
• Multi-line phone system experience
• Takes ownership of responsibilities and meets deadlines
• Able to collaborate with a diverse employee base

Apply at | Deacon Recruiting | Deacon Professional Services

719 Carnoustie | San Antonio, Texas 78258 | tel: 210.494.1000 | resumes@deaconrecruiting.com | www.deaconrecruiting.com |